Montana State Laws on Optical Images

State Archivist and Records Manager:

Archives

Kathryn Otto, State Archivist

Montana Historical Society

225 North Roberts St., Helena MT 59620-1201

406-444-4775 fax: 406-444-2696

kotto@mt.net

Robert M. Clark, Library-Archives Div. Head

406-444-2681

Ed Eaton, Records Mgmt. Bureau

1320 Bozeman, Box 202805, Helena MT 59620-2805

406-444-2716

Title 2. GOVERNMENT STRUCTURE AND ADMINISTRATION Chapter 6. PUBLIC RECORDS Part 2. Public Records Management 2-6-214. Department of administration -- powers and duties.

2-6-214. Department of administration -- powers and duties. (1) In order to

ensure compatibility with the computer and telecommunications systems of

state government, the department of administration shall develop standards

for technological compatibility for state agencies for records management

equipment or systems used to electronically capture, store, or retrieve

public records through computerized, optical, or other

electronic methods.

(2) The department of administration shall approve all acquisitions of

executive agency records management equipment or systems used to

electronically capture, store, or retrieve public records through

computerized, optical, or other electronic methods to ensure

compatibility with the standards developed under subsection (1).

(3) The department of administration is responsible for the management and

operation of equipment, systems, facilities, or processes integral to the

department's central computer and telecommunications systems.

3-1-114. Definitions. As used in 3-1-115 and this section, the following

definitions apply:

(1) "Document" means all contents in the file or record of any case or

matter docketed by a court, including decisions, administrative orders,

court records, court books, court minutes and minute books, court dockets,

court ledgers, registers of actions, court indexes, and other documents,

instruments, or papers required by law to be filed with a court.

(2) "Electronic filing of documents" means the transmission of data to a

court by the communication of information that is originally displayed in

written form and then converted to digital electronic signals, transformed

by computer, and stored by the clerk of the court on microfilm, magnetic

tape, optical disc, or other medium.

(3) "Electronic storage of documents" means the recording, storage,

retention, maintenance, and reproduction of court documents, using

microfilm, microfiche, data processing, computers, or other electronic

processes that correctly and legibly store and reproduce documents.

Title 3. JUDICIARY, COURTS

Chapter 1. COURTS AND JUDICIAL OFFICERS GENERALLY Part 1. Courts -- Definitions and General Powers 3-1-114. Definitions.