Florida State Laws on Optical Images

State Archivist and Records Manager:

Jim Berberich, Bureau Chief

Bureau of Archives & Records Mgmt.

Dept. of State, Mail Station 9A

Tallahassee FL 32399-0250

904-487-2073 fax: 904-488-4894

Richard Roberts, State Archives Supervisor

B. Lynn RawIs, Records Analysis Supervisor

904-488-1486

15.16 Reproduction of records; admissibility in evidence; electronicreceipt and transmission of records; certification; acknowledgment. ---

(1) The Department of State may cause to be made copies of any records

maintained by it by miniature photographic microfilming or

microphotographic processes or any other photographic, mechanical, or other

process heretofore or hereafter devised, including electronic data

processing.

(2) Photographs, nonerasable optical images, or microphotographs in the

form of film, facsimiles, or prints of any records made in compliance with

the provisions of this section shall have the same force and effect as the

originals thereof and shall be treated as originals for the purpose of

their admissibility in evidence. Duly certified or authenticated

reproductions of such photographs, nonerasable optical images, or

microphotographs shall be admitted in evidence equally with the original

photographs, nonerasable optical images, or microphotographs.

(3) The Department of State may cause to be received electronically any

records that are required to be filed with it pursuant to chapter 607,

chapter 608, chapter 617, chapter 620, chapter 621, chapter 679, chapter

713, or chapter 865, through facsimile or other electronic transfers, for

the purpose of filing such records. The originals of all such

electronically transmitted records must be executed in the manner provided

by law and must contain in the lower left-hand corner of the first page the

name, address, and telephone number of the preparer of the original and, if

prepared by an attorney licensed in this state, the preparer's Florida Bar

membership number. The receipt of such electronic transfer constitutes

delivery to the department as required by law.

(4) Notwithstanding any other provision of law, the department may certify

or acknowledge and electronically transmit any record maintained by it. The

certification must be evidenced by a certification code on each page

transmitted which must include the charter or filing number of the

document, date of transmission, and page number of the total number of

pages transmitted, and a sequential certification number assigned by the

department which will identify the transmission and be available for

verification of any transmitted acknowledgment or certified document.

(5) If not otherwise provided by law, the Department of State shall

determine, by rule, the appropriate format for, number of copies of, manner

of execution of, method of electronic transmission of, and amount of and

method of payment of fees for any document placed under its jurisdiction

for filing or recordation.

History: s. 1, ch. 67-15; ss. 10, 35, ch. 69-106; s. 1, ch. 89-341; s. 1,

ch. 93-281.

282.101 Construction of terms, "communications" or "communications system."

Any reference in this chapter to "communications" or "communications

system" means any transmission, emission, and reception of signs, signals,

writings, images, and sounds of intelligence of any nature by wire, radio,

optical, or other electromagnetic systems and includes all facilities and

equipment owned, leased, or used by all agencies and political subdivisions

of state government.

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